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INVITATION FOR BIDS (IFB)

INVITATION FOR BIDS (IFB) (0)


CREDIT No. 50220 UNI                                                                                                                                                                             DATE: April 16, 2020

ADDENDUM No. 1: EXTENSION OF BID SUBMISSION DATE

1. This addendum follows the Invitation for Bids for the above project that appeared in the Guardian and Tide Newspapers of March 23, 2020 and on the Rivers SEEFOR Project’s website on the same date.

2. This Invitation for Bids follows the General Procurement Notice for this Project that appeared in Development Business, issue of June 12, 2012

3. The Rivers State Government through the Federal Government of Nigeria has received a credit from the International Development Association and Grant from European Union toward the cost of State Employment and Expenditure for Results (SEEFOR) Project, and it intends to apply part of the proceeds of this credit/grant to payments under the Contract for the Procurement of IT Equipment.

4. The Rivers State Employment and Expenditure for Results (SEEFOR) Project hereinafter refers to as “the Procuring Entity” now invites sealed bids from eligible and qualified bidders for:

Lot 1: Procurement of 200 computer workstations, 32 laptops and 20 Tablets; STATA & SPSS Licenses; Ms. Office, Antivirus & accessories, Installation/deployment.

Lot 2: Procurement and Implementation of Systems/ Power solution for SIFMIS Data Entry Centre.

5. Bidding will be conducted through the National Competitive Bidding (NCB), a procedure specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, and is open to all bidders from Eligible Source Countries as defined in the Guidelines.

6. Interested eligible bidders may obtain further information from River State Employment and Expenditure for Results (SEEFOR) Project at the address below and inspect the Bidding Documents from 10:00am - 4:00pm, Monday through Friday.

 State Project Coordinating Unit (SPCU),

No. 10 Odi Street, Old GRA,
Port Harcourt
TEL: +2348110573431
E-MAIL: riversseefor@gmail.com
Website: www.riverseefor.org

7. A margin of preference for eligible national contractors shall not be applied.

8 A complete set of each of the Bidding Documents in English may be purchased by interested bidders at the address above and upon payment of a non-refundable fee of Forty Thousand Naira (N40,000.00) only for each lot payable to the account titled “SEEFOR Project Counterpart Fund, (Acct. No.:1012834067, Zenith Bank) Rivers State SEEFOR Project, and upon

presentation of proof of payment.

9. A bidder shall submit only one (1) Bid for each of the Lots. A Bidder who submits or participates in more than one (1) Bid will cause all the Bids with that Bidders participation to be rejected.

10. Bids must be delivered at the address above, on or before 12:00 noon on May 11, 2020 and must be accompanied by a Bid Security of 2 % of the Bid Price. Electronic bidding will not be permitted. Late bids will be rejected.

11. Bids will be opened in the presence of the bidders or its representatives who choose to attend at 12:00 noon on May 11, 2020 in person at the address below:

The Conference Room,
State Project Coordinating Unit (SPCU),
No. 10 Odi Street, Old GRA,
Port Harcourt.

Signed
The Project Coordinator

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Friday, 19 June 2020 18:57

REQUEST FOR QUOTATIONS

Written by

CREDIT NO: 50220

RFQ NO: RV/SFR/PW/RM/2020/08                                                                                                                    DATE OF ISSUE: June 19, 2020

ADDENDUM NO. 1: EXTENSION OF BID SUBMISSION DATE.

  1. This addendum follows the Invitation for Bids for the above project that appeared in the National Network Newspaper of June 3, 2020 and on the Rivers SEEFOR Project’s website on the same date.
  2. The Federal Government of Nigeria has received a credit from International Development Association (IDA) and grant from European Union (EU) towards the cost of implementing State Employment and Expenditure for Results (SEEFOR) Project in four states of the country. The overall objective of the Project is to enhance opportunities for youth employment and access to socio-economic service whilst improving public expenditure management systems. Rivers State is a beneficiary of the financing facilities and intends to use part of the proceeds for payments under the contracts for the Palliative Support Work on Environmental Impacted Areas.
  1. The SEEFOR Project in collaboration with the Rivers State Road Maintenance now invites sealed quotation from eligible and qualified bidders for:

PALLIATIVE SUPPORT WORK ON ENVIRONMENTAL IMPACTED AREAS 

LOT

DESCRIPTION OF ROAD

CORDINATES:

NORTH(N)

EAST(E)

COMPLETION PERIOD

QUOTATION VALIDITY PERIOD

LGA

278.          

Construction of Trapezoidal Drain to address the effects of gulley erosion at Elimini Igwe Estate, Elelenwo, Phase 1

N: 404911811

E: 70414511

2 Months

45 days

OBIO/ AKPOR

279.          

Construction of Trapezoidal Drain to address the effects of gulley erosion at Elimini Igwe Estate, Elelenwo, Phase 2

N: 40 491 19

E: 70414511

2 Months

45 days

OBIO/ AKPOR

280.          

Construction of Dual Function Drain to Address gully erosion at Umuanyagu Village, Etche Phase 1.

N: 50012211

E: 7041811

2 Months

45 days

ETCHE

281.          

Construction of concrete pavement along Apa Orotor Road Nkpor Village, Phase I

N: 4048171 

E: 605713811

2 Months

45 days

OBIO/

AKPOR

282.          

Construction of concrete pavement Along Apa Orotor Road Nkpor Village Phase II

N: 40 481 61 

E: 60 571 3911

2 Months

45 days

 OBIO/ AKPOR

283.          

Reclamation of 36m Flooded Road and Construction of 36m Bond/Retaining Wall to Accommodate Sharp Sand Filling to Join a separated neighbourhood at Orji Street, Woji Town

N: 40 481 4711

E: 70 41 1411

2 Months

45 days

  OBIO/ AKPOR

284.          

Construction of Bond Wall and Concrete Pavement on 36m Reclaimed Earth Road at Orji Street, Woji.

N: 404814711

E: 70411411

2 Months

45 days

 OBIO/ AKPOR

285.          

Construction of U-Channel Drain to Serve Dual Purpose of Storm Water Control and Retaining Wall at Rumuoparaeli Street, Old GRA.

N: 404713411

E: 70011411

2 Months

45 days

PHALGA

286.          

Construction of Dual Function Drain to address erosion and Flooding problem along Umuochi Link Road, Umuanyagu Etche

N: 50 01 2111 

E: 70 41 711

2 Months

45 days

ETCHE

287.          

Drainage and pavement work to Control Erosion at Akwaka Road in Rumueme, Phase 2

N: 404914111

E: 605816011

2 Months

45 days

OBIO/  AKPOR

288.          

Drainage and Pavement Work to Control Erosion at Akwaka Road in Rumueme, Phase 1

N: 404914011 

E: 605815911

2 Months

45 days

OBIO/ AKPOR

289.          

Filling of gully erosion pit and Construction of Trapezoidal Drain at Elimini Igwe Estate, Elelenwo

N: 404912211

E: 70414511

2 Months

45 days

OBIO/ AKPOR

  1. Bidding will be conducted through the shopping procedures specified in the World Bank’s guidelines: Procurement under IBRD Loans and IDA Credit, it is open to all bidders resident in Rivers State.
  1. Prospective Bidders who are currently executing on-going SEEFOR Projects are excluded from this bidding process.
  1. Interested eligible bidders may obtain further information from the SEEFOR Procurement Unit and inspect and obtain the Bidding Document at address given below from 9am to 4pm Monday through Friday with a non-refundable fee of Fifty Thousand Naira (N50, 000.00) only payable to the account titled “SEEFOR Project Counterpart Fund”, (Acct. No.: 1012834067, Zenith Bank) Rivers State SEEFOR Project, and upon presentation of proof of payment.
  2. Qualification requirement include: Evidence of business registration and Evidence of experience in execution of similar project. Additional details are provided in Bidding Document.
  1. Quotations must be delivered at the address below on or before 12:00pm Monday, June 29, 2020 late quotation will be rejected. Quotation will be opened in the presence of the bidder’s representatives, who choose to attend in person at the address below at 12:00pm, June 29, 2020
  1. Address referred to above is:

The Project Coordinator,

State Employment and Expenditure for Results (SEEFOR) Project,

#10 Odi Street, Old GRA,

Port Harcourt

Rivers State

Tel:       08110573431

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Website: www.riverseefor.org

Thursday, 04 June 2020 09:47

 REQUEST FOR QUOTATIONS

Written by

 

 

REQUEST FOR QUOTATIONS

CREDIT NO: 50220

RFQ NO: RV/SFR/PW/RM/2020/08                                                                                                        DATE OF ISSUE: June 3, 2020

  1. The Federal Government of Nigeria has received a credit from International Development Association (IDA) and grant from European Union (EU) towards the cost of implementing State Employment and Expenditure for Results (SEEFOR) Project in four states of the country. The overall objective of the Project is to enhance opportunities for youth employment and access to socio-economic service whilst improving public expenditure management systems. Rivers State is a beneficiary of the financing facilities and intends to use part of the proceeds for payments under the contracts for the Palliative Support Work on Environmental Impacted Areas.
  1. The SEEFOR Project in collaboration with the Rivers State Road Maintenance now invites sealed quotation from eligible and qualified bidders for:

PALLIATIVE SUPPORT WORK ON ENVIRONMENTAL IMPACTED AREAS

 

LOT

DESCRIPTION OF ROAD

CORDINATES:

NORTH(N)

EAST(E)

COMPLETION PERIOD

QUOTATION VALIDITY PERIOD

LGA

278.          

Construction of Trapezoidal Drain to address the effects of gulley erosion at Elimini Igwe Estate, Elelenwo, Phase 1

N: 404911811

E: 70414511

2 Months

45 days

OBIO/ AKPOR

279.          

Construction of Trapezoidal Drain to address the effects of gulley erosion at Elimini Igwe Estate, Elelenwo, Phase 2

N: 40 491 19

E: 70414511

2 Months

45 days

OBIO/ AKPOR

280.          

Construction of Dual Function Drain to Address gully erosion at Umuanyagu Village, Etche Phase 1.

N: 50012211

E: 7041811

2 Months

45 days

ETCHE

281.          

Construction of concrete pavement along Apa Orotor Road Nkpor Village, Phase I

N: 4048171

 

E: 605713811

2 Months

45 days

OBIO/

 AKPOR

282.          

Construction of concrete pavement Along Apa Orotor Road Nkpor Village Phase II

N: 40 481 61

 

E: 60 571 3911

2 Months

45 days

 

OBIO/ AKPOR

283.          

Reclamation of 36m Flooded Road and Construction of 36m Bond/Retaining Wall to Accommodate Sharp Sand Filling to Join a separated neighbourhood at Orji Street, Woji Town

N: 40 481 4711

E: 70 41 1411

2 Months

45 days

 

 

OBIO/ AKPOR

284.          

Construction of Bond Wall and Concrete Pavement on 36m Reclaimed Earth Road at Orji Street, Woji.

N: 404814711

E: 70411411

2 Months

45 days

 

OBIO/ AKPOR

285.          

Construction of U-Channel Drain to Serve Dual Purpose of Storm Water Control and Retaining Wall at Rumuoparaeli Street, Old GRA.

N: 404713411

E: 70011411

2 Months

45 days

PHALGA

286.          

Construction of Dual Function Drain to address erosion and Flooding problem along Umuochi Link Road, Umuanyagu Etche

N: 50 01 2111

 

E: 70 41 711

2 Months

45 days

ETCHE

287.          

Drainage and pavement work to Control Erosion at Akwaka Road in Rumueme, Phase 2

N: 404914111

E: 605816011

2 Months

45 days

OBIO/  AKPOR

288.          

Drainage and Pavement Work to Control Erosion at Akwaka Road in Rumueme, Phase 1

N: 404914011

 

E: 605815911

2 Months

45 days

OBIO/ AKPOR

289.          

Filling of gully erosion pit and Construction of Trapezoidal Drain at Elimini Igwe Estate, Elelenwo

N: 404912211

E: 70414511

2 Months

45 days

OBIO/ AKPOR

  1. Bidding will be conducted through the shopping procedures specified in the World Bank’s guidelines: Procurement under IBRD Loans and IDA Credit, it is open to all bidders resident in Rivers State.
  1. Prospective Bidders who are currently executing on-going SEEFOR Projects are excluded from this bidding process.
  1. Interested eligible bidders may obtain further information from the SEEFOR Procurement Unit and inspect and obtain the Bidding Document at address given below from 9am to 4pm Monday through Friday with a non-refundable fee of Fifty Thousand Naira (N50, 000.00) only payable to the account titled “SEEFOR Project Counterpart Fund”, (Acct. No.: 1012834067, Zenith Bank) Rivers State SEEFOR Project, and upon presentation of proof of payment.
  2. Qualification requirement include: Evidence of business registration and Evidence of experience in execution of similar project. Additional details are provided in Bidding Document.
  1. Quotations must be delivered at the address below on or before 12:00pm Monday, June 22, 2020 Late quotation will be rejected. Quotation will be opened in the presence of the bidders representatives, who choose to attend in person at the address below at 12:00pm, June 22, 2020
  1. Address referred to above is:

The Project Coordinator,

State Employment and Expenditure for Results (SEEFOR) Project,

#10 Odi Street, Old GRA,

Port Harcourt

Rivers State

Tel:       08110573431

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Website: www.riverseefor.org

Tuesday, 26 May 2020 16:28

Invitation for Bids (IFB)

Written by

May 26,  2020                           

Procurement and Installation of Information Systems

(Procurement and Implementation of a SIFMIS Disaster Recovery Center; Procurement and implementation of Computer-Assisted Audit Tools and Techniques (IDEA CAAT); Procurement of Rivers State Local Government IFMIS Application and Equipment & Procurement and Installation of Server-Systems Level Software for SIFMIS)

Loan /Credit Number:    50220 UNI                                                                                    RV/SFR/GO/RFB/2020/03

1. This Invitation for Bids (IFB) follows the General Procurement Notice (GPN) for this project that appeared in UNDB online on June 12, 2012.
2. The Federal Government of Nigeria has received a credit from the International Development Association and European Union towards the cost of State Employment & Expenditure For Results (SEEFOR) Project. Rivers State is participating in the project and it intends to apply part of the proceeds of this credit to payments under the agreement(s) resulting from this IFB: Procurement and Installation of Information Systems. IFB Number: RV/SFR/GO/RFB/2020/03.
3. The State Project Coordinating Unit (SPCU) of the Rivers SEEFOR Project serves as the implementing agency for the project and now invites sealed bids from eligible Bidders for:
LOT 1. Procurement and Implementation of a SIFMIS Disaster Recovery Center;
LOT 2. Procurement and implementation of Computer-Assisted Audit Tools and Techniques (IDEA CAAT) Information System plus licenses for the OAuG, including capacity building, mini training centre and sustainable power provisioning;
LOT 3. Procurement of Rivers State Local Government IFMIS Application & Equipment (The Supply, Installation, Integration, Testing, Training & Commissioning of a Pre-Configured Commercial off-the-shelf web-based IFMIS Application for the Public Sector, Related Hardware & Support Services). For Pilot Local Government Councils in Rivers State);
LOT 4 Procurement and Installation of Server-Systems Level Software for SIFMIS.

4. Bidding will be conducted using the National Competitive Bidding (NCB) procedures specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, edition of December 2008 and is open to all Bidders eligible as defined in these Guidelines, that meet the following minimum qualification criteria:
For Lot 1:
a. Demonstrated Experience in the following areas:
i. The Bidder must have been engaged in the business of supply, installation and support of ICT Solutions and equipment for at least three (3) Years supported with documents defining the constitution or legal status, place of registration and principal place of business.
ii. Bidder shall have successfully completed at least two (one in public sector) supply, implementation and support contracts of similar nature and complexity over the last three years. The Bidder shall also provide contractual evidence.
iii. The Bidders shall provide evidence that it has provided support/maintenance service for a tier-one telecoms company or service provider for at least three (3) years.
iv. Bidders must provide Ownership/ Manufacturer Authorization for all hardware and software submitted in bid;
v. Bidders must indicate their support plan in ensuring all support services are delivered to the Rivers State Government;
b. Financial Capability:
i. The Bidder shall provide a Reference Letter from a reputable tier-one financial institution confirming that bidder can support a project up to the tune of 0.5 Million US Dollars.
ii. The Bidder shall submit audited accounts for the last three years to demonstrate the current financial soundness

For Lot 2
i. The bidder must have undertaken at least one (1) successful implementation of the proposed CAATS Data Analysis software (i.e. signed off and accepted by the purchaser as a fully operational system), for a public-sector client during the last 5 years. Bidders will be required to provide evidence of past installations/implementations. (Client’s certificate of completion will be required as evidence).
ii. The bidder must have Audit consultants/subject matter experts with a B.Sc./MBA, and are chartered accountants, with 15 years’ experience as Audit practitioners.
iii. The Bidder must have been in the business of supplying and supporting the proposed software for not less than 5 years and should have an annual turnover in excess of US$ 80,000. (or the currency equivalent). (A copy of the Audited Accounts showing turnover of the company for the last three years will be required as evidence. In the case of a joint venture, cumulative turnover of the joint venture could be considered).
iv. The Bidder must be formally approved and authorized by the Original Equipment Manufacturer (OEM) to supply, implement and support the proposed CAATs software.

For lot 3:
a. Demonstrated Experience in the following areas:
i. Bidders must have implemented an operational Integrated Financial Management Information System At least One (1) with the Federal/ National/ State Governments;
a. Bidders must have at least Five (5) years’ experience in the delivery, acceptance, and sign-off of an Integrated Financial Management Information System at Federal/ National/ State Governments (certificate of completion- minimum of one completed projects/contracts must be provided as bidders evidence);
b. International Bidders must have local partner in-country with partnership responsibility of local support services during implementation and warranty period;
c. Bidders who do not own the IFMIS solution must provide Ownership/ Manufacturer Authorization authorizing them to submit bid;
d. Bidders must be able to demonstrate highest quality standard in implementation of ERP systems for Public Sector and certifications of such internationally accepted standards must be provided as evidence in bidders submission;
e. Bidders must indicate their support plan in ensuring all support services are delivered to the Pilot Local Government Councils of Rivers;
f. Bidders solution must be easy-to-use, “Commercial-Off-The-Shelf” COTS web-based solution to be configured for domestic use in the State of Rivers with minimum configuration efforts in line with the domesticated Chart of Accounts and Reporting needs of the Local Government Councils.

b. Financial Capability:
1. A proven financial background with the capacity to handle projects of this nature. It is expected that bidder or joint-venture must provide evidence of capability of annual average turnover of not less than US$0.3 million for audited periods 2016, 2017, and 2018

For Lot 4.
a. Demonstrated Experience in the following areas:
i. The Bidder must have been engaged in the business of supply, installation and support of ICT Solutions and equipment for at least three (3) Years supported with documents defining the constitution or legal status, place of registration and principal place of business.
ii. Bidder shall have successfully completed at least two (one in public sector) supply, implementation and support contracts of similar nature and complexity over the last three years. The Bidder shall also provide contractual evidence.
iii. Bidders must provide Ownership/ Manufacturer Authorization for all software submitted in bid;
iv. Bidders must indicate their support plan in ensuring all support services are delivered to the Rivers State Government;
b. Financial Capability:
iii. The Bidder shall provide a Reference Letter from a reputable tier-one financial institution confirming that bidder can support a project up to the tune of 50,000 US Dollars.
iv. The Bidder shall submit audited accounts for the last three years to demonstrate the current financial soundness

5. Interested eligible Bidders may obtain further information from Rivers SEEFOR Project and inspect the bidding documents at the address given below. A pre-bid meeting (for LOT 1, 2 and 3) which potential bidders may attend will be held on June 5, 2020, at 9:30am, via zoom.


6. A complete set of bidding documents in English language may be purchased by interested Bidders on submission of a written application to the address below and upon payment of a nonrefundable fee of:
a) N100,000.00 (One Thousand Naira) only for Lot 1
b) N60,000.00 (Sixty Thousand Naira) only for Lot 2
c) N60,000.00 (Sixty Thousand Naira) only for Lot 3
d) N40,000.00 (Forty Thousand Naira) only for Lot 4
The method of payment will be cash transfer in Favor of “SEEFOR Project Counterpart Fund, (Acct. No.:1012834067, Zenith Bank). The documents may be collected by hand at the address below or sent by electronic mail at no additional cost but upon presentation of proof of payment.

7. Bids must be delivered to this email address: This email address is being protected from spambots. You need JavaScript enabled to view it. (for bids submission only) at or before 12:00PM, June 19, 2020. Bids need to be secured by a Bid Security. The amount of Bid Security required is: For
a) Lot 1: N10,600,000.00 in Nigerian Naira.
b) Lot 2: N1,300,000.00 in Nigerian Naira.
c) Lot 3: N1,600,000.00 in Nigerian Naira.
d) Lot 4: N1,400,000.00 in Nigerian Naira.
Late bids will be rejected. Bids will be opened in the presence of Bidders’ representatives who choose to attend ONLINE via ZOOM at 12:00PM, June 19, 2020

8. The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.

State Project Coordinating Unit (SPCU),
No. 10 Odi Street, Old GRA,
Port Harcourt, Rivers State.
TEL: +2348110573431
E-MAIL: This email address is being protected from spambots. You need JavaScript enabled to view it.
Website: www.riversseefor.org

Signed
The Project Coordinator

Friday, 15 May 2020 11:20

TERMS OF REFERENCE (ToR)

Written by

FOR CONSULTANCY FOR PRODUCTION OF SHORT VIDEO DOCUMENTARIES ON RIVERS SEEFOR PROJECT

1. INTRODUCTION

The Terms of Reference (TOR) serve as a Request for Proposals from Consultants that would be recommended in production of a video documentary. Details regarding contents of proposals and submission procedures are explained herein.

2. BACKGROUND
The Federal Government of Nigeria has received credit from the International Development Association (IDA) and a grant from the European Union (EU) towards the cost of implementing State Employment and Expenditure for Results (SEEFOR) Project in four States in the Niger Delta Region. The overall objective of the project is to ensure employment generation through small public works and access to socio-economic services while improving the Public Financial Management System in participating States. This is tailored towards promoting accountability and transparency in the utilization of public finances that in turn translates into employment opportunities for the youths.
Rivers State is a beneficiary of the financial facility and intends to use part of the fund for the engagement of a consultant for Production of 30 Short Video Documentary Two (2) Minutes Each) on Rivers State SEEFOR Project.

3. OBJECTIVES
The Project since its inception has impacted positively in the lives of people in the State. Its activities have traversed the riverine and upland areas and many lives have been touched for better living.

However, the activities of the project has not been given due publicity to elicit buy-in from government, stakeholders and the public to enhance better participation. To this end short video documentary is suggested that will be aired during the steering committee meetings, project event centres, approved Television Stations, social media and also forwarded to SEEFOR donor partners (World Bank and European Union) to showcase the activities of the project.

The aim of the video documentary is to showcase the Project activities in the State and bring to light the impact of the project on beneficiaries of Component A1: creating youth employment through small Public Works, A2: Technical, Vocational and Agricultural Institutions (TVAT), A3: Community Driven Development (CDD). The impact of Component B on MDAs, Communities and the Public will also be highlighted to further elicit buy-in from stakeholders.

4. TARGET AUDIENCE
The documentary will be for the viewership of:-
i. Beneficiaries and Rivers People
ii. Rivers State Government/Policies Makers
iii. National and International Community
iv. World Bank and European Union
5. SCOPE OF ASSIGMENT
The consultant will be required to:-
v. Develop the documentary film overall concept and scenario
vi. Travel to various project sites across the 23 LGAs of the State
vii. Interview selected interviewees for the film who will include Project Staffs and Government officials, Contractors, Supervisors, Beneficiaries and other key players in project;
viii. Transcribe native language to English where necessary
ix. Develop the documentary script to be used in the film;
x. Provide a detailed production and post-production schedule for filming process;
xi. Perform appropriate video filming and shoot interviews with the interviewees and site impressions;
xii. Present a draft documentary to the State Project Coordinating Unit and World Bank for comments about contents;
xiii. Produce FINAL documentaries
6. OUTPUT/ DELIVERABLES
Meeting with stakeholders to collect and film data;
xiv. Submit script for the documentary to the State Project Coordination Unit;
xv. Present a draft documentary to the State Project Coordination Unit after
incorporation of all comments and views;
xvi. Produce an edited Video Recording of the scenarios captured, and the footage of the recorded stories;
xvii. Present one short video documentary weekly with English voice-overs and sub-titles.
xviii. Hand-over two master copies of each version to the State Project Coordination Unit.
The Documentaries must also be delivered in packages compatible with contemporary media equipment and applications.
7. DURATION OF THE ASSIGNMENT
The assignment is expected to commence as soon as the contract is signed and must be completed within 30 days
8. PRINCIPLES
The successful consultant will be expected to work in close collaboration with the State Project Coordination Unit from planning stage to ensure that the message for and from the activities are well understood, taken and implemented properly on the right track.
All interviews, videos and content should reflect Social Accountability.
9. OWNERSHIP/INTELLECTUAL PROPERTY
The edited documentary films as well as all footage filmed for this assignment will be the sole property of the State Project Coordination Unit and the funding partners (World Bank and European Union).
The selected media consultant name shall only be acknowledged in the closing credit.
All interviewees MUST sign a released form which grants consents to use their images in videos and pictures by the State and Project partners
10. SUPPORT AND FACILITATION
The State Project Coordination Unit, as the Client, shall provide necessary support to the Consultant in order to execute the assignment during the duration of the Consultancy. The support shall include:-
xix. Access to relevant information on activities of the project;
xx. General introductory letters to interviewees and stakeholders;
xxi. Help in identification and location of interviewees, as well as sites for filming the documentary
11. REMUNERATION
Payments to the Consultant shall be based on the agreed financial proposal developed for this consultant, as will be indicated in the contract. Payment shall be made in three instalments of;
xxii. 40% down-payment upon submission of an inception report acceptable to the State Project Coordination Unit;
xxiii. 40% upon submission of an acceptable draft documentary;
xxiv. 20% upon submission of the final outputs, incorporating suggestions and recommendations of the State Project Coordination Unit.
12. SUBMISSION OF APPLICATIONS
The consultant should submit their proposals that include:
xxv. A Technical Proposal in form of a letter stating why you are suitable for the assignment;
xxvi. Brief methodology on the approach and implementation of the assignment;
xxvii. Work references – contact details (email addresses) of referees (firms for whom you have produced similar assignments);
xxviii. A detailed list of equipment and facilities owned or available to the consultant to facilitate delivery of the assignment.
xxix. Financial Proposal indicating consultancy fee and a breakdown of expenses (unit price in Naira together with any other expenses) related to the assignment;
xxx. Tax Identification Number or Tax Certificate;
xxxi. The selected company must be registered with the Corporate Affairs Commission and must have been in operation for at least 5 years

Friday, 15 May 2020 11:13

TERMS OF REFERENCE (TOR)

Written by

 WEBSITE DESIGN AND DEVELOPMENT FOR THE OFFICE OF THE AUDITOR-GENERAL, RIVERS STATE

1. BACKGROUND

The Federal Government of Nigeria has received credit from the International Development Association (IDA) and grants from the European Union (EU) towards the cost of implementing the State Employment and Expenditure for Results (SEEFOR) project in some selected states in Nigeria.
Rivers State is one of the beneficiaries of the credit and intends to apply part of the proceeds for consultancy services for the optimization of its Audit business processes by developing, designing and establishing a website for the Office of the Auditor-General, Rivers State.
The overall objective of the SEEFOR project is to enhance employment opportunities access to socio-economic services whilst improving the Public Finance Management System of participating States.
The Office of the Auditor-General of Rivers State is established to provide support to the Auditor-General in performing his duties as required by the Constitution and the Public Finance and Audit Act.
The primary function of the Auditor-General is to conduct audits on all levels of Government in Rivers State and produce public reports on those audits.
The Office of the Auditor-General as a centre of excellence, we enhance the strengthening of public sector accountability, transparency and integrity to the people of Rivers State through professional independent audit services and reports.

2. OBJECTIVE
The Office of the Auditor General seeks a firm or a consultant with competent skills and expertise to design and develop a website that offers a visible web presence for the Office of Auditor General. The Website will be used as mechanism to promote the works of the Auditor-General, by providing timely information and audit reports for the public. It willalso serve as an avenue to get public opinion on any audit reports published and act as a tool to communicate and discuss audit findings with clients.

3. SCOPE OF THE PROPOSED WEBSITE
a. Provide a portal for information of the OAuG.
i. History of OAuG.
ii. History and Introduction
iii. Our team
iv. Organogram & Departments
b. Search reports
i. Category
ii. Project
iii. sector
iv. Year
c. Provide reports or figures of Audits completed and on-going.
d. Latest News which include:
a. Annual audited reports for various years flashing through.
b. Financial reports
e. Publication
f. Press and media which includes:
c. News
i. Press Releases
ii. Speeches
iii. Newsletters
iv. Journal
d. Event
i. Upcoming events, trainings, seminar and workshop details
ii. Programs of the Office of the Auditor General
e. Photo and short YouTube vide gallery
g. Integration of the various social media handles
h. Provide option for searching information
a. The website should be dynamic and mobile phone compatible, easy to access and compatible with popular browsers like Internet explorer, Mozilla Firefox, Google Chrome.
b. Develop a relevant user guide/operation manual
c. Train staff on how to operate the website and address minor troubleshooting problems.
d. Provision of storage
e. Version Control
f. Sharing and Collaboration
g. Provide technical support after the website has been installed and commissioned for at least 2 months.
h. Compatible with Content Accessibility Guidelines 2.0, provided by the W3C and should also be easily accessible to the novice as well as the experienced Internet user.
i. Secured portal in line with local and international internet and digital regulations.

4. EXPECTED OUTPUT (DELIVERABLES)
a. Vision, Mission, Core Values and Objectives of the Office of the Auditor-General, Rivers State, Nigeria.
b. Profile of current and past Auditors-General of Rivers State. Zonal offices, Departments and their various functions.
c. Provide a portal containing Office organogram, zonal offices and departmental organograms.
d. Design sign-up for information, Feedback suggestions, Complaints/Requests and FAQ
e. Provide Event Calendar Module
f. Pride modules for Publications/News Letter Module
g. Provide Unlimited Email Account Creation for staff with unique identifier.
h. Provide Audio and Video Embedded Module
i. Content Management System (CMS) Framework Module
j. Provide Database reporting,
k. Provide Visualization of data using charts and maps;
l. Provide Downloads and archiving provision for older contents (past annual Audit reports, bulletins), etc.
m. Provide functionalities in the portal to ensure that it is better identified by popular search engines such as Google, accessible through all popular browsers such as Internet Explorer, Chrome and Firefox, and responsive to low bandwidth or slow internet connections.
n. Using tools such as Google Analytics, design and implement an automated tool to collect and compile web statistics periodically to enable the assessment of usage patterns of the website.
o. Provide on-page Search Engine Optimization (SEO) to increase the number of visitors for the portal.
5. QUALIFICATION
a. Academic qualifications or equivalent work experience in Information Technology, website designs & development, and Management Information Systems (Professional Certifications/University Degree).
b. Relevant experience of IT management, with at least 5 years technical experience in the designand hosting of website and design of relevant user guides/manual.
c. Excellent skills in web development
d. Experience in the development of websites for any Government agency or private firm will be a distinct advantage
e. Proven track record of delivering and operating similar website internationally/nationally;
f. Minimum of five years experience in website/hosting services
g. Experience with web Content Management System (Joomla, and Word Press CMS).
h. Knowledge of HTML5, CSS3, JavaScript, Ajax, XHTML and XML
6. HOSTING & DOMAIN NAME REGISTRATION
a. The firm/consultant shall domain name registration as shall be provided by the Head of the OAuG of Rivers State, and should be hosted for an initial period of 5 years and renewable afterwards.
b. Full access and rites to the C-panel shall be handed over to the OAuG.
c. Hosting shall be online with a reliable web hosting service.
d. The hosting capacity should be scalable.
e. The portal should be 100% uptime, and the architecture should allow upgrading.
f. The hosting should include backup and periodical back-up provision.

7. WARRANTY
a. Consultant is to provide Twelve (12) months as warranty support, after development of web portal.
b. Without additional cost to the OAuG, shall make modifications to the website as may be necessary to correct any defects or errors reported to the Consultant by OAuG for a period of one (1) year after the final acceptance date of the completed project.
c. Reported defects or errors that needs an immediate attention shall be acted by the Consultant within two (2) working days upon notice by OAuG. If the Consultant is unwilling or unable to make the required modifications then Consultant shall reimburse Bureau of Statistics reasonable expenditures for obtaining the required modifications from other Service Providers of Bureau’s choice.
d. It will indemnify the Rivers State Bureau of Statistics against liability to third parties resulting from claims that the information system or software developed infringes on or violates any patents, copyrights, or trade secrets or any Rivers Bureau of Statistics claims, losses, and damages arising from the Consultant’s breach of any of its obligations.

8. TRAINING, MAINTENANCE / SUPPORT PERIOD

a. During the development the consultant will provide the Development web host.
b. Consultant will transfer the website to specified web server after completion of development.
c. Once the website is agreed and finalized, provide maintenance and technical support services on regular basis whenever required for an initial period of 180 days.

9. SUBMISSION OF PROPOSAL
a. Consultant is requested to structure proposals as follows and provide complete details as indicated:
b. Company Profile
c. Understanding of the Scope of Work;
d. Proposed Methodology / Approach and detailed Timeline with Deliverables;
e. Proposed Technology (with justification)
f. Team Strength (who will work on this project);
g. Detailed Cost Break-up - with recurring charges.
h. Sample(s) of similar work-done (please list active web address);
i. Incomplete proposals will be disqualified and not considered for evaluation.

10. DURATION OF THE CONSULTANCY
The consultancy is expected to last for 30 working days. The consultant should develop a visibility cost work plan/activity schedule covering a period not exceeding 30 working days and submit as integral part of the proposal for this consultancy.

11. CLIENT CONTRIBUTION
The Client will provide necessary guidelines and orientation including web server to the Consultant to aid effective hoisting of the site. Technical supervision of the assignment will be carried out by OAuG.
12. REPORTING
The Consultant will work and report to OAuG. The SPCU however has the overall supervision responsibility for the project.

Tuesday, 28 April 2020 08:21

REQUEST FOR EXPRESSIONS OF INTEREST

Written by

                                                                                                        (CONSULTING SERVICES – FIRMS SELECTION)

NIGERIA

Rivers State Employment and Expenditure for Results (SEEFOR) Project

 

Credit No.: 50220 Date Issued:                                                                                                                                                                                            April 28, 2020

Assignment Title: CONSULTANCY SERVICES FOR THE ENGAGEMENT OF A CONSULTANT FOR THE TRAINING/CAPACITY BUILDING OF PROCUREMENT AUDIT PERSONNEL; APPOINTED PROCUREMENT OFFICERS & PLANNING, RESEARCH AND STATISTICS STAFF IN 26 PILOT PROCURING ENTITIES IN 14 MDAS; & STRENGTHENING OF CAPACITY OF THE MANAGEMENT AND TECHNICAL STAFF OF RSBoPP ON PUBLIC PROCUREMENT REGULATORY GOVERNANCE, OVERSIGHT & CONTROL MECHANISM.

Reference No. RV/SFR/CS/CQS/2020/02

The Federal Government of Nigeria has received credit from the International Development Association (IDA) and grants from the European Union (EU) towards the cost of implementing the State Employment and Expenditure for Results (SEEFOR) Project. Rivers State is a beneficiary of the financial facility and intends to use part of the fund for the engagement of a consultant to carry out Training/Capacity building of Procurement Audit Personnel; appointed Procurement Officers & Planning, Research and Statistics staff in 26 pilot procuring entities in 14 MDAs; & strengthening of capacity of the management and technical staff of RSBoPP on public procurement regulatory governance, oversight & control mechanism.

OBJECTIVES
The overall objective for the consultancy service includes:
1.1 To train selected staff of the ministries, departments and agencies (MDAs) on procurement audit in Rivers State;
1.2 To train and build capacity of the Appointed Procurement Officers, Planning, Research and Statistics Staff in twenty-six pilot procuring entities
1.3 To train and strengthen Capacity of the Management and Technical staff of the Rivers State Bureau on Public Procurement Regulatory Governance, Oversight and Control Mechanism.

2.0 SPECIFIC OBJECTIVES
2.1 To train selected staff of the ministries, departments and agencies (MDAs) on procurement audit in Rivers State, below are the specific objectives:

2.1.1 To carry out an independent and impartial review of the existing procurement capacity with respect to the current and expected volume of transactions being handled or are expected to be managed by the MDAs;
2.1.2 To determine the extent by which the procurement practices of a MDAs help in achieving economy and efficiency;
2.1.3 To verify the consistency and alignment of procurement practices with the Rivers State Public Procurement Law of 2008, policies, rules/guidelines of the RSBoPP; and
2.1.4 To identify procurement best practices and lessons learned, and recommend appropriate and sustainable measures for continuous improvement.

2.2 To train and build capacity of the Appointed Procurement Officers, Planning, Research and Statistics Staff in twenty-six pilot procuring entities, below are the specific objectives
2.2.1 to provide technical and operational support to the PUs in the PEs and designated staff of RSBoPP.
2.2.2 To enable parties to understand the underlying principles of procurement methods, contract administration, and contract management.
2.2.3 to strengthen their procurement capacity to organize and implement the procurement process, procurement plans and conduct the procurement of works, goods, and services.
2.3 To train and strengthen Capacity of Management and Technical staff of the Rivers State Bureau on Public Procurement Regulatory Governance, Oversight and Control Mechanism, below are the specific objectives:
2.3.1 To understand the importance of public procurement regulatory governance and its role in enshrining good practices in public procurement.
2.3.2 To enhance the capacity of management and technical staff to properly perform oversight and control mechanism.
2.3.3 To understand and apply oversight and control mechanism so that transparency, accountability, competition, economy, efficiency, fitness for purpose and value for money are upheld in all public procurement processes.
2.3.4 To discuss the principle, tools, and practice that would enhance the achievement of the objective of the SEEFOR public procurement reform.
2.3.5 To draw some lessons and inspirations as well as imbibe the culture of best practice from the success story of public procurement reforms in other countries.

SCOPE OF ENGAGEMENT
The Consulting Services (“the Services”) is the following:
2.4 To train selected staff of the ministries, departments and agencies (MDAs) on procurement audit in Rivers State, the below are the specific scope:
The training will cover the following topics;
i. Principle of Public Procurement;
ii. Bid Solicitation
iii. Bid Prequalification Criterial
iv. Bid Evaluation – Types
v. Procurement auditing.
vi. Procurement Risk Assessment.
vii. Procurement Audit Implementation.
viii. Procurement Audit Reporting.
ix. Procurement Audit Follow-up.
x. Procurement method & advantages

2.5 To train and build capacity of the Appointed Procurement Officers, Planning, Research and Statistics Staff in twenty-six pilot procuring entities, below are the specific objectives
This training will cover the following distinct subject areas:
2.5.1 Procurement of Goods and Works (From Preparatory Phase; Notice publication to Contract Award Phase);
2.5.2 Preparation of Notice, Cost Estimates, Bid Document, filling up bid data sheet and making a contract, Evaluation of bid etc., Procurement methods (Direct, SQ, NCB, ICB);
2.5.3 Procurement of Consulting Services (From Preparatory Phase; EOI publication to Contract Award Phase);
2.5.4 Preparation of EOI, Cost Estimate, Request for Proposals, Evaluation of Proposals (Technical and Financial), Filling up data sheet etc. with Procurement Methods (Single Source, Standing List, QCBS, FBS, QBS, LCS) -Service Contract, what are the areas of SC? Different between the service contract and consulting service, Selection and bidding process of SC -General Concept on provisions of contract: General Conditions Vs Special Conditions of Contract- Provisions of terminations, forfeit of security, penalty, and violation of contract provisions;
2.5.5 Concept and Preparation of Procurement Plan with Exercise - Contract Negotiation - Contract Implementation (Supervision and Monitoring); and
2.5.6 Payment process, conditions, and financial administration related matters.
2.5.7 Tentative training content includes

2.5.7.1 What is public procurement and why public procurement is needed?
2.5.7.2 What are the basic principles and provisions of public procurement?
2.5.7.3 What is a tender notice, what is EOI? What are the areas to cover in notice and EOIs?
2.5.7.4 Submission/Closing date of bid, registration, and closing of bids (Formalities to complete)
2.5.7.5 Types of procurements, what are the procurement of goods, works, and services in general
2.5.7.6 What are the procedures in procurement (Direct, Tendering, Sealed Quotation etc.)
2.5.7.7 What is bid documents, why is it needed? Difference between bid documents and Request for Proposal
2.5.7.8 What is the Procurement Plan, why it is needed?
2.5.7.9 General concepts on Bid Security, Performance Bond, Warranty, Specifications
2.5.7.10 Bid opening, bid evaluation and contract award (General Concept)
2.5.7.11 What is a standing list? Why we need a standing list?
2.5.7.12 Concept of e-bidding -Importance of Firm renewal, Tax clearance, and VAT registration

2.5.8 Some important topics to highlight (With demonstration)
2.5.8.1 Cost estimate preparation in all procurement (How? Basis? When?)
2.5.8.2 Major things to mention in estimating cost
2.5.8.3 Discussion on eligibility and qualifications requirements in all procurements;
2.5.8.4 Main provisions to incorporate in connection with the technical description in the procurement of works;
2.5.8.5 Individual consultant hiring (Process and documents to follow);
2.5.8.6 Contract administration in Users group lead procurement;
2.5.8.7 Selection of NGOs or Service Providers;
2.5.8.8 Provision of variation in all procurements (works major);
2.5.8.9 Transparency and code of conduct

2.6 To train and strengthen Capacity of Management and Technical staff of the Rivers State Bureau on Public Procurement Regulatory Governance, Oversight and Control Mechanism
This training will cover the following distinct subject areas:
2.6.1 General Guide of Public Procurement: Guidance for a new regulatory framework;
2.6.2 Public Procurement guidance and checklists, including content on:
i. planning for procurement;
ii. design of tender;
iii. issues to consider when developing technical specification;
iv. contract notices and tender specification for public bodies;
v. market research;
vi. selection of economic operators;
vii. qualification awarding criteria;
viii. contract management;
2.6.3 Common mistakes leading to financial corrections and how to avoid them
2.6.4 Training of trainers
2.6.5 Ways to strengthen ex-post controls
2.6.6 Strengthen ex-ante controls
2.6.7 How to provide methodological guidance
2.6.8 E-procurement: tools and process
2.6.9 The importance of structure, leadership and tools
2.6.10 Procurement planning and market analysis
2.6.11 Technical specification
2.6.12 How to identify conflict of interest
2.6.13 Contract awarding process

SUBMISSION OF EXPRESSION OF INTERESTS (EOIs)

The Rivers State Employment and Expenditure for Results Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.

Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The shortlisting criteria are (i) evidence showing the fields of specialty of the firm (consultant’s profile/brochures) (ii) evidence showing that the firm is a legal entity (certificate of registration), (iii) evidence of registration with relevant authorities and professional bodies. (iv) Evidence showing the technical and managerial capabilities of the firm in the field of assignment. (v) experience of working in a similar geographical region, (vi) Description of similar assignments, (vi) availability of appropriate

skills among staff, and essential technology). For each previous project performed, the consultant shall provide the name and contact address of the client (office & e-mail address, and telephone number), date(s) of execution, name(s) of lead and associate firms, contract amount and financing sources.

The attention of interested Consultants (firm) is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [July 2014] (“Consultant Guidelines”) setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

A Consultant will be selected in accordance with the Consultant Qualification Selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours (10.00 am to 16.00 pm).

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by May 12, 2020.

The Project Coordinator
State Project Coordinating Unit (SPCU)
10 Odi Street, Old GRA, Port Harcourt
Tel: 08110573431
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. .

Tuesday, 28 April 2020 08:07

REQUEST FOR EXPRESSIONS OF INTEREST

Written by

                                                                                                               (CONSULTING SERVICES – FIRMS SELECTION)

NIGERIA

Rivers State Employment and Expenditure for Results (SEEFOR) Project

 

Credit No.: 50220 Date Issued:                                                                                                                                                                                               April 28, 2020

Assignment Title: CONSULTANCY SERVICES FOR THE ENGAGEMENT OF A CONSULTANT FOR TRAINING AND BUILDING OF CAPACITY IN RECORD KEEPING / DOCUMENT MANAGEMENT SYSTEM / INFORMATION MANAGEMENT & ARCHIVING SYSTEM FOR THE RIVERS STATE BUREAU ON PUBLIC PROCUREMENT AND SELECTED MDAs

Reference No. RV/SFR/CS/CQS/2020/03

The Federal Government of Nigeria has received credit from the International Development Association (IDA) and grants from the European Union (EU) towards the cost of implementing the State Employment and Expenditure for Results (SEEFOR) Project. Rivers State is a beneficiary of the financial facility and intends to use part of the fund for the engagement of a consultant to carry out training and building capacity in Record Keeping / Document Management System / Information Management & Archiving System for staff of the RSBoPP and relevant staff in thirty-seven (37) Pilot Procuring entities inclusive of fourteen (14) high spending MDAs in Rivers State.

OBJECTIVES
The cardinal objective for the deployment, training and building of capacity in record keeping, document / information management & archival system is the improvement of the overall functionality and integrity of the procurement system in Rivers State. By providing and deploying state of the art tools and facilities, the institutional capabilities needed to strengthen and drive the implementation of the public procurement regime of the state is enhanced for effectiveness.
For effective discharge of their responsibilities, staff of the RSBoPP and those of the procuring entities with procurement related functions would receive indispensable practical and business skills and knowledge needed for the successful implementation of the Rivers State Public Procurement Law. The effective administration of the provisions of the procurement law will bring about transparency, accountability, competition, economy, fitness for purpose and achieve value for money, a necessary requirement for good governance to the people of the state. Specifically, the training will achieve the following objectives:
i. Highlight the strategic importance of official documentations, documents security and integrity;
ii. Establish and maintain an effective document and record management and control system;
iii. To holistically adopt a standard approach for filling of documents subsequent referral, retrieval and archival;
iv. To advance a better way of managing legacy and other operational documents for safekeeping;
v. To adopt a unique document referencing that reflects where it originates within the Bureau; and
vi. Cataloging of files.

SCOPE OF ENGAGEMENT

The Consulting Services (“the Services”) is the following:

- Prepare presentations covering the various sub topics of the training;
- Produce the training manuals and other relevant effects;
- Design training methodologies that will maximize learning and exchange of experience;
- Work with the Rivers State Bureau on Public Procurement to ensure all preparatory materials and training proceedings / discussions are captured on the RSBoPP website (http://rsbopp.rv.gov.ng); and
- Carry out any other requirement that may enhance the training programme.
- Deliver the training
The training will include but not limited to the following topics:
Module 1: Introduction
 Definition of Documents and Records
 Difference between Document and Record
 Document and Record Life Cycle
 Control Tools at each point of the Life Cycle
 Approaches to Organizing and Managing Documents and Records
 Establishing the Required Controls
 Requirements of Control Standards
 Practical Application of Document Control and Record Management
Module 2: Document Classification and Record Organization
 Documentation Processes and Practices
 Document Numbering System
 Accessing Documents
 Key Elements of Controlled Documents
 Requirements of Effective Document Control System
 Effective Document Control Methods
 Inadequate Document Control
 Implementing Effective Document Control System
Module 3: Methodology
 Record Filling Systems
 Files Classification Method
 Misfiling of Important Document
 File Retention
 File Control
 Active and Inactive Files
 Proper Filing Equipment
Module 4: Assessment and Retrieval of Documents and Records
 Capturing and Communicating Information
 The Requirement to help Managers of Records
 Record Retention
 Getting rid of Obsolete Documents and Record Misplacement
 Updating Document
 Control of Obsolete Documents
Module 5: Risk in Document Management
 Common Reasons for Poor Document Control
 How Poor Document Control Contributes to Failure
 Different Types of Risk
 Mitigating those Risk through Effective Document Control
 Preventing \ non-conformities
 Document Control Improvement Plan
 Develop and Implement Projects to Improve Document and Record Management.
Module 6: Any other aspect as may be required

SUBMISSION OF EXPRESSION OF INTERESTS (EOIs)
The Rivers State Employment and Expenditure for Results Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.

Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The shortlisting criteria are (i) evidence showing the fields of specialty of the firm (consultant’s profile/brochures) (ii) evidence showing that the firm is a legal entity (certificate of registration), (iii) evidence of registration with relevant authorities and professional bodies. (iv) Evidence showing the technical and managerial capabilities of the firm in the field of assignment. (v) experience of working in a similar geographical region, (vi) Description of similar assignments, (vi) availability of appropriate
skills among staff, and essential technology). For each previous project performed, the consultant shall provide the name and contact address of the client (office & e-mail address, and telephone number), date(s) of execution, name(s) of lead and associate firms, contract amount and financing sources.

The attention of interested Consultants (firm) is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [July 2014] (“Consultant Guidelines”) setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

A Consultant will be selected in accordance with the Consultant Qualification Selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours (10.00 am to 16.00 pm).

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by May 12, 2020.

The Project Coordinator
State Project Coordinating Unit (SPCU)
10 Odi Street, Old GRA, Port Harcourt
Tel: 08110573431
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. .

Tuesday, 28 April 2020 08:01

REQUEST FOR EXPRESSIONS OF INTEREST

Written by

                                                                                                (CONSULTING SERVICES – FIRMS SELECTION)

NIGERIA

Rivers State Employment and Expenditure for Results (SEEFOR) Project

Credit No.: 50220                                                                                                                                                                                               Date Issued: April 28, 2020

Assignment Title: CONSULTANCY SERVICES FOR ENGAGEMENT OF A CONSULTANT TO ALIGN THE OFFICE OF THE AUDITOR-GENERAL, RIVERS STATE (OAuG) TO THE FRAMEWORK OF AFROSAI-E (AFRICAN ORGANISATION OF ENGLISH-SPEAKING SUPREME AUDIT INSTITUTIONS) GUIDELINES AND ADOPTION OF AFROSAI-E STANDARDS - COMPLIANCE (CAM), FINANCIAL (FAM) AND IT AUDIT (ITAM) METHODOLOGIES

Reference No. RV/SFR/CS/CQS/2020/01

The Federal Government of Nigeria has received financing from the International Development Association (IDA) and the European Union (EU) to assist some States to implement the State Employment and Expenditure for Results (SEEFOR) Project in the Country. The overall objective of the project is to enhance opportunities for youth employment and access to socio-economic services whilst improving the effectiveness of public expenditure management systems in the participating States. Rivers State is one of the beneficiaries of this financing and intends to apply part of the proceeds for the implementation of a State Integrated Financial Management Information System (SIFMIS).

OBJECTIVES
The Auditor-General of Rivers State and his team seek to optimize its Audit business processes and align the Office with AFROSAI-E guidelines and standards.

The primary aspects of the AFROSAI-E guidelines and standards are Compliance Audit Manual (CAM), Financial Audit Manual (FAM) and IT Audit Manual (ITAM). And the strategic imperatives include:
• Professionalizing public sector auditing and accounting;
• Being a credible voice for beneficial change;
• Turning leadership from capacity into capability; and
• Driving innovation and creativity.

These, AFROSAI-E is able to achieve through:
• Making use of governance structures which helped to build trust.
• Sharing knowledge regionally and among the international community.
• Engaging experts and experience from institutional partners.
• Preparing annual activity - and integrated reports on the outcomes of activities.
• Constantly researching and developing new concepts and audit tools.
• Using standardised regional audit methodologies and manuals to enhance implementation.
• Performing quality assurance reviews at SAIs on a three-year rotational basis.
• Significantly investing into performance auditing and fraud risk assessments.
• Developing regional experts groups and responded to the needs of member countries.
• Establishing a strong cooperative regional network between professional and regional bodies/organisations.
• Creating a result-driven accountable regional operating structure.
For RVSG, the focus from a Financial auditing perspective is on determining whether any presented financial information is in accordance with the applicable financial reporting and regulatory framework. The RVSG team seeks to accomplish this by obtaining sufficient and appropriate audit evidence to enable the Auditor-General to express an independent opinion as to whether the financial information is free from material misstatement due to fraud or error.
More so, the emphasis of Compliance auditing is on ensuring that a particular subject matter is in compliance with the laid down guidelines. It performs this by assessing whether activities, financial

transactions and information are, in all material respects, in compliance with the authorities which govern the audited entity. These laid down procedures may include rules, laws and regulations, budgetary resolutions, policy, established codes, agreed terms or the general principles governing sound public-sector financial management and the conduct of public officials.
For IT Audit, the emphasis is on the importance of IT in financial and compliance audit. This will be achieved by assessing internal control in an automated environment, application controls and general IT controls and the relationship between them. Also of importance is the consequences of weakness in automated controls and options for alternative approaches. The audit should be able to map ICT environments, map and understand business processes, assess risks, identify key controls and test controls, including application controls.

SCOPE OF ENGAGEMENT
The Consulting Services (“the Services”) is the following:

1. Geographic scope: The Office of the Auditor-General of Rivers State.

2. Functionality Scope:
(a) Streamline the business processes of the Office of the Rivers State Auditor-General by restructuring after evaluation and needs assessment.

(b) The domestication of AFROSAI-E guidelines and standards in the Office of the Auditor- General, Rivers State

3. Change management – the seamless integration of the AFROSAI-E guidelines and standards.

SUBMISSION OF EXPRESSION OF INTERESTS (EOIs)
The Rivers State Employment and Expenditure for Results Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.

Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The shortlisting criteria are (i) evidence showing the fields of specialty of the firm (consultant’s profile/brochures) (ii) evidence showing that the firm is a legal entity (certificate of registration), (iii) evidence of registration with relevant authorities and professional bodies. (iv) Evidence showing the technical and managerial capabilities of the firm in the field of assignment. (v) experience of working in a similar geographical region, (vi) Description of similar assignments, (vi) availability of appropriate
skills among staff, and essential technology). For each previous project performed, the consultant shall provide the name and contact address of the client (office & e-mail address, and telephone number), date(s) of execution, name(s) of lead and associate firms, contract amount and financing sources.

The attention of interested Consultants (firm) is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [July 2014] (“Consultant Guidelines”) setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

A Consultant will be selected in accordance with the Consultant Qualification Selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours (10.00 am to 16.00 pm).

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by May 12, 2020.

The Project Coordinator

State Project Coordinating Unit (SPCU)

10 Odi Street, Old GRA, Port Harcourt

Tel: 08110573431

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. .

Tuesday, 24 March 2020 11:24

REQUEST FOR EXPRESSIONS OF INTEREST

Written by

(CONSULTING SERVICES – FIRMS SELECTION)

NIGERIA

Rivers State Employment and Expenditure for Results (SEEFOR) Project

Credit No.: 50220 Date Issued: March 24, 2020

Assignment Title: CONSULTANCY SERVICES FOR THE ENGAGEMENT OF A CONSULTANT FOR THE TRAINING/CAPACITY BUILDING OF PROCUREMENT AUDIT PERSONNEL; APPOINTED PROCUREMENT OFFICERS & PLANNING, RESEARCH AND STATISTICS STAFF IN 26 PILOT PROCURING ENTITIES IN 14 MDAS; & STRENGTHENING OF CAPACITY OF THE MANAGEMENT AND TECHNICAL STAFF OF RSBoPP ON PUBLIC PROCUREMENT REGULATORY GOVERNANCE, OVERSIGHT & CONTROL MECHANISM.

Reference No. RV/SFR/CS/CQS/2020/02

The Federal Government of Nigeria has received credit from the International Development Association (IDA) and grants from the European Union (EU) towards the cost of implementing the State Employment and Expenditure for Results (SEEFOR) Project. Rivers State is a beneficiary of the financial facility and intends to use part of the fund for the engagement of a consultant to carry out Training/Capacity building of Procurement Audit Personnel; appointed Procurement Officers & Planning, Research and Statistics staff in 26 pilot procuring entities in 14 MDAs; & strengthening of capacity of the management and technical staff of RSBoPP on public procurement regulatory governance, oversight & control mechanism.

OBJECTIVES
The overall objective for the consultancy service includes:
1.1 To train selected staff of the ministries, departments and agencies (MDAs) on procurement audit in Rivers State;
1.2 To train and build capacity of the Appointed Procurement Officers, Planning, Research and Statistics Staff in twenty-six pilot procuring entities
1.3 To train and strengthen Capacity of the Management and Technical staff of the Rivers State Bureau on Public Procurement Regulatory Governance, Oversight and Control Mechanism.

2.0 SPECIFIC OBJECTIVES
2.1 To train selected staff of the ministries, departments and agencies (MDAs) on procurement audit in Rivers State, below are the specific objectives:

2.1.1 To carry out an independent and impartial review of the existing procurement capacity with respect to the current and expected volume of transactions being handled or are expected to be managed by the MDAs;
2.1.2 To determine the extent by which the procurement practices of a MDAs help in achieving economy and efficiency;
2.1.3 To verify the consistency and alignment of procurement practices with the Rivers State Public Procurement Law of 2008, policies, rules/guidelines of the RSBoPP; and
2.1.4 To identify procurement best practices and lessons learned, and recommend appropriate and sustainable measures for continuous improvement.

2.2 To train and build capacity of the Appointed Procurement Officers, Planning, Research and Statistics Staff in twenty-six pilot procuring entities, below are the specific objectives

2.2.1 to provide technical and operational support to the PUs in the PEs and designated staff of RSBoPP.
2.2.2 To enable parties to understand the underlying principles of procurement methods, contract administration, and contract management.
2.2.3 to strengthen their procurement capacity to organize and implement the procurement process, procurement plans and conduct the procurement of works, goods, and services.

2.3 To train and strengthen Capacity of Management and Technical staff of the Rivers State Bureau on Public Procurement Regulatory Governance, Oversight and Control Mechanism, below are the specific objectives:
2.3.1 To understand the importance of public procurement regulatory governance and its role in enshrining good practices in public procurement.
2.3.2 To enhance the capacity of management and technical staff to properly perform oversight and control mechanism.
2.3.3 To understand and apply oversight and control mechanism so that transparency, accountability, competition, economy, efficiency, fitness for purpose and value for money are upheld in all public procurement processes.
2.3.4 To discuss the principle, tools, and practice that would enhance the achievement of the objective of the SEEFOR public procurement reform.
2.3.5 To draw some lessons and inspirations as well as imbibe the culture of best practice from the success story of public procurement reforms in other countries.
SCOPE OF ENGAGEMENT

The Consulting Services (“the Services”) is the following:

2.4 To train selected staff of the ministries, departments and agencies (MDAs) on procurement audit in Rivers State, the below are the specific scope:
The training will cover the following topics;
i. Principle of Public Procurement;
ii. Bid Solicitation
iii. Bid Prequalification Criterial
iv. Bid Evaluation – Types
v. Procurement auditing.
vi. Procurement Risk Assessment.
vii. Procurement Audit Implementation.
viii. Procurement Audit Reporting.
ix. Procurement Audit Follow-up.
x. Procurement method & advantages

2.5 To train and build capacity of the Appointed Procurement Officers, Planning, Research and Statistics Staff in twenty-six pilot procuring entities, below are the specific objectives
This training will cover the following distinct subject areas:
2.5.1 Procurement of Goods and Works (From Preparatory Phase; Notice publication to Contract Award Phase);

2.5.2 Preparation of Notice, Cost Estimates, Bid Document, filling up bid data sheet and making a contract, Evaluation of bid etc., Procurement methods (Direct, SQ, NCB, ICB);
2.5.3 Procurement of Consulting Services (From Preparatory Phase; EOI publication to Contract Award Phase);
2.5.4 Preparation of EOI, Cost Estimate, Request for Proposals, Evaluation of Proposals (Technical and Financial), Filling up data sheet etc. with Procurement Methods (Single Source, Standing List, QCBS, FBS, QBS, LCS) -Service Contract, what are the areas of SC? Different between the service contract and consulting service, Selection and bidding process of SC -General Concept on provisions of contract: General Conditions Vs Special Conditions of Contract- Provisions of terminations, forfeit of security, penalty, and violation of contract provisions;
2.5.5 Concept and Preparation of Procurement Plan with Exercise - Contract Negotiation - Contract Implementation (Supervision and Monitoring); and
2.5.6 Payment process, conditions, and financial administration related matters.
2.5.7 Tentative training content includes

2.5.7.1 What is public procurement and why public procurement is needed?
2.5.7.2 What are the basic principles and provisions of public procurement?
2.5.7.3 What is a tender notice, what is EOI? What are the areas to cover in notice and EOIs?
2.5.7.4 Submission/Closing date of bid, registration, and closing of bids (Formalities to complete)
2.5.7.5 Types of procurements, what are the procurement of goods, works, and services in general
2.5.7.6 What are the procedures in procurement (Direct, Tendering, Sealed Quotation etc.)
2.5.7.7 What is bid documents, why is it needed? Difference between bid documents and Request for Proposal
2.5.7.8 What is the Procurement Plan, why it is needed?
2.5.7.9 General concepts on Bid Security, Performance Bond, Warranty, Specifications
2.5.7.10 Bid opening, bid evaluation and contract award (General Concept)
2.5.7.11 What is a standing list? Why we need a standing list?
2.5.7.12 Concept of e-bidding -Importance of Firm renewal, Tax clearance, and VAT registration

2.5.8 Some important topics to highlight (With demonstration)
2.5.8.1 Cost estimate preparation in all procurement (How? Basis? When?)
2.5.8.2 Major things to mention in estimating cost
2.5.8.3 Discussion on eligibility and qualifications requirements in all procurements;
2.5.8.4 Main provisions to incorporate in connection with the technical description in the procurement of works;

2.5.8.5 Individual consultant hiring (Process and documents to follow);
2.5.8.6 Contract administration in Users group lead procurement;
2.5.8.7 Selection of NGOs or Service Providers;
2.5.8.8 Provision of variation in all procurements (works major);
2.5.8.9 Transparency and code of conduct

2.6 To train and strengthen Capacity of Management and Technical staff of the Rivers State Bureau on Public Procurement Regulatory Governance, Oversight and Control Mechanism
This training will cover the following distinct subject areas:
2.6.1 General Guide of Public Procurement: Guidance for a new regulatory framework;
2.6.2 Public Procurement guidance and checklists, including content on:
i. planning for procurement;
ii. design of tender;
iii. issues to consider when developing technical specification;
iv. contract notices and tender specification for public bodies;
v. market research;
vi. selection of economic operators;
vii. qualification awarding criteria;
viii. contract management;
2.6.3 Common mistakes leading to financial corrections and how to avoid them
2.6.4 Training of trainers
2.6.5 Ways to strengthen ex-post controls
2.6.6 Strengthen ex-ante controls
2.6.7 How to provide methodological guidance
2.6.8 E-procurement: tools and process
2.6.9 The importance of structure, leadership and tools
2.6.10 Procurement planning and market analysis
2.6.11 Technical specification
2.6.12 How to identify conflict of interest
2.6.13 Contract awarding process

SUBMISSION OF EXPRESSION OF INTERESTS (EOIs)

The Rivers State Employment and Expenditure for Results Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.

Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The shortlisting criteria are (i) evidence showing the fields of specialty of the firm (consultant’s profile/brochures) (ii) evidence showing that the firm is a legal entity (certificate of registration), (iii) evidence of registration with relevant authorities and professional bodies. (iv) Evidence showing the technical and managerial capabilities of the firm in the field of assignment. (v) experience of working in a similar geographical region, (vi) Description of similar assignments, (vi) availability of appropriate

skills among staff, and essential technology). For each previous project performed, the consultant shall provide the name and contact address of the client (office & e-mail address, and telephone number), date(s) of execution, name(s) of lead and associate firms, contract amount and financing sources.

The attention of interested Consultants (firm) is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [July 2014] (“Consultant Guidelines”) setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

A Consultant will be selected in accordance with the Consultant Qualification Selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours (10.00 am to 16.00 pm).

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by April 7, 2020.

Rivers State Employment and Expenditure for Results (SEEFOR) Project
Attn: Kelcious Amos
State Project Coordinating Unit (SPCU)
10 Odi Street, Old GRA, Port Harcourt
Tel: 08110573431
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. .

Tuesday, 24 March 2020 11:18

REQUEST FOR EXPRESSIONS OF INTEREST

Written by

(CONSULTING SERVICES – INDIVIDUAL SELECTION)

NIGERIA

Rivers State Employment and Expenditure for Results (SEEFOR) Project

 

Credit No.: 50220 Date Issued: March 24, 2020

Assignment Title: CONSULTANCY SERVICES FOR THE ENGAGEMENT OF A CONSULTANT TO DESIGN AND DEVELOP A WEBSITE FOR THE OFFICE OF THE AUDITOR- GENERAL, RIVERS STATE

Reference No. RV/SFR/CS/IC/2020/04

The Federal Government of Nigeria has received financing from the International Development Association (IDA) and the European Union (EU) to assist some States to implement the State Employment and Expenditure for Results (SEEFOR) Project in the Country. The overall objective of the project is to enhance opportunities for youth employment and access to socio-economic services whilst improving the effectiveness of public expenditure management systems in the participating States. Rivers State is one of the beneficiaries of this financing and intends to apply part of the proceeds for the implementation of a State Integrated Financial Management Information System (SIFMIS).

OBJECTIVES
It is important to roll-out immediate plans in line with best practice including capacity and infrastructure so as avoid a gap/lacuna in the job function of the Office of the Auditor-General vis-à-vis the SIFMIS project implementation in the State. Hence, the Auditor-General of Rivers State and his team seek to optimize its Audit business processes. More so, it is mandatory by the World Bank for the Auditor-General’s Annual Report to be published on its website in the first quarter of the following year. Hence, the immediate need for design and development a website.

SCOPE OF ENGAGEMENT

The Consulting Services (“the Services”) is the following:
• Design of web portal Mainframe Architecture
• Event Calendar Module
• Publications/News Letter Module
• Unlimited Email Account Creation for staff
• Audio and Video Embedding Module
• Content Management System Framework Module
• Testing and Delivery
• Deployment and servicing

TECHNICAL DESCRIPTION
The service should meet the following requirements:
Security Features
All sensitive data flowing into the database will be encrypted with a custom-designed algorithm. Decrypting is also available. The passwords will be implemented using a one-way salted hash which will make the password cracking impossible and 98% safe, provided the staff make use of secure terminals to access their accounts. Encrypted channels using the HTTPs (SSL certificates) will also be implemented.

3-tier Security Protocol Implementation:
• General Account : Access to important portal modules
• Administrative Account: All level access modules along with module specifications modification rights.
• Root Account: Level 1 & 2 account. Also to be included are; User management abilities, Site configuration details, Full access to profiles with the 3-tier security module, multiple accounts are effectively managed and tracked continuously.
Hardware Firewall:
Server hosting site must be behind a hardware firewall to deter hack attempts.
Proposed Hosting Service
Package: Dedicated Server
Processor type: 1x Xeon E3-1220-v3
Processor memory: 32GB ECC VLM UDIMM DDR3-1600MHZ, (4 x 8)
Processor cache: 15MB, 8MB
HDD: 2 x 2 TB drives
RAM: 2GB
Backup HDD: 100GB
Download Bandwidth: 5TB/Month
Transfer Bandwidth: 100MB Uplink / 100 MB Downlink
OS: Linux (Centos 5 or higher).
Web Content Management System (WCMS)
All articles, system components and entries etc. will be inserted and queried for extraction from the database. From the database, the sub-level modules will index and collate all data, making it possible for portal administrators to easily locate and edit real-time via our advanced online text editor.

The portal will be designed to include the following functions:
• All, for a large number of individuals globally to access critical information
• Controlled access to sensitive data, based on user roles (3-tier Access Security Protocol)
• Provide ease-of-use of functionality and also a user-friendly interface.

Software Thoughts or Considerations:
The main consideration of this system will be flexible with respect to expansion. Portal will be designed to accommodate an average of three million (3m) records. However, should this limit be reached, we will implement a load balancing feature which will require the acquisition of a secondary server. And then the workloads can then be shared based on priority and server load average for both servers.
Data is softcopy based and stored in a relational database. Updates can always be implemented on the fly without downtime to accommodate both the updates and portal visitors. Backup will be scheduled daily both onsite and offsite.

SUBMISSION OF EXPRESSION OF INTERESTS (EOIs)
The Rivers State Employment and Expenditure for Results Project now invites eligible Individual Consultants to indicate their interest in providing the Services.
Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The shortlisting criteria are (i) evidence showing the fields of specialty of the consultant (Consultant’s CV) providing: (ii) evidence of registration with relevant professional bodies. (iii) Evidence showing the technical and managerial capabilities of the consultant in the field of assignment. (vi) Availability of appropriate skills and essential technology (v) Experience of working in a similar geographical region, (vi) Description of similar assignments. For each previous project performed, the consultant shall
provide the name and contact address of the client (office & e-mail address, and telephone number), date(s) of execution, and name of lead and associate firms, contract amount and financing sources.
The attention of interested Consultants (firm) is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [July 2014] (“Consultant Guidelines”) setting forth the World Bank’s policy on conflict of interest.

A Consultant will be selected in accordance with the Individual Consultant Qualification Selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours (10.00 am to 16.00 pm).

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by April 7, 2020.

Rivers State Employment and Expenditure for Results (SEEFOR) Project
Attn: Kelcious Amos
State Project Coordinating Unit (SPCU)
10 Odi Street, Old GRA, Port Harcourt
Tel: 08110573431
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. .

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