REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES – FIRMS SELECTION)
Rivers State Employment and Expenditure for Results (SEEFOR) Project
Credit No.: 50220
Assignment Title: CONSULTANCY SERVICES FOR THE PREPARATION OF RIVERS STATE GOVERNMENT ASSET POLICY, AND THE DEVELOPMENT OF AN ASSET MANAGEMENT INTEGRATED GIS SOLUTION.
Reference No. RV/SFR/FAI/CQS/2018/01 Issued Date: June 19, 2019
This request for expressions of interest follows the general procurement notice for this project that appeared in Development Business on June 12, 2012.
The Federal Government of Nigeria has received financing from the International Development Association (IDA) and grant from the European Union (EU) to assist some states to implement the State Employment and Expenditure for Result (SEEFOR) Project in the country. The overall objective of the project is to enhance opportunities for youth employment and access to socio-economic services whilst improving the effectiveness of public expenditure management systems in the various participating states.
Rivers State is one of the beneficiaries of this credit/grant and intends to apply part of the proceeds for the establishment of a State Integrated Financial Management Information System (SIFMIS). The objective of the SIFMIS sub-component is to support the implementation and effective utilization of simple but robust off-the-shelf Integrated Financial Management Information System (IFMIS), which will support human resource management and payroll, planning and budgeting, accounting, auditing and reporting on the use of financial resources.
Objectives of the Asset Management Policy
The government spends significant amount of funds annually on the acquisition and maintenance of non-current assets which need to be properly managed to enable services to be delivered effectively to the government and the community and provide a foundation for economic growth.
The purpose of this asset management policy and framework is to provide guidance to all public entities and public enterprises on the management of assets, as well as ensure an effective implementation of the asset accounting sub-module of the SIFMIS system. The asset management policy should be based on a life cycle approach to asset management that covers the complete cycle of an asset from
- operation and maintenance
The services to be engaged will;
- Develop an asset management policy that ensures proper accountability and transparency in the use of non-current assets by guiding each process in the life cycle of an asset. The asset management policy and framework, should be able to support RVSG’s planned reforms, and subsequent adoption of accrual basis IPSAS which will improve the quality of government financial statements and enable disclosure of information relating to assets in the consolidated public accounts.
- Establish a complete and up-to date record of relevant data on RVSG’s properties, plant and equipment (Asset Register)
- Re-Valuation of RVSG’s identified assets, precisely for only assets that fall under the following asset classes;
- Land and Building General
- Plant and Machinery
- Transportation Equipment General
- Specialized Assets General
Under this aspect of the assignment, the Asset Management firm will re-valuate selected RVSG assets; assess their current state and identify any asset remedial requirements, and define the required maintenance to ensure that the assets perform optimally in line with the overall goals and objectives in the SIFMIS system.
The Scope of Service
The Asset Management services to be provided shall be as follows:
- Asset Assessment, Valuation and Register Development
Review RVSG’s current fixed and moveable assets register and prepare an updated asset inventory at each location, develop an updated Asset Register in both soft and hard copies, and label all assets inventoried. The services to be engaged will establish a complete and up-to date record of relevant data on RVSG’s properties, plant and equipment and then develop an Electronic Assets Management System integrated with the SIFMIS system and GIS platform, capturing key RVSG assets and their respective locations. The main purpose of the maps will be mainly for inventory and maintenance planning.
- Prepare a detailed map listing locations of all assets identified
- Develop a condition assessment and rating system. Assess remaining useful life by consulting projected-useful-life tables or decay curves.
- Determine asset values and replacement costs; and arrive at the total assets value of the State.
- Identify redundant/unneeded assets and quantify its commercial value.
- Asset Management – Financial Asset Valuation
The main purpose of financial valuation is to be able to determine the Replacement Costs & remaining useful life to be used for maintenance & rehabilitation planning, Financial reporting for Balance sheet purposes, and Satisfying regulatory requirements as required by IPSAS.
The financial valuation should include: multiple costs, removal & purchasing costs and market and residual values and results should be presented in a comprehensive manner. Drill down templates for evaluation of Compound Assets and valuation info per component should exist. The Consultant shall therefore:
- Prepare the costs and benefits of rehabilitation (on-time maintenance) versus replacement (reactive maintenance) for each of the assets identified as critical.
- Long-term Funding Plan and Asset Management Planning
- Develop an Assets management Policy for the state including assets maintenance, repair renewal and upgrade guidance. Install and implement a commercial assets management system capable of being adapted to RVSG’s SIFMIS system.
- Prepare a maintenance plan (for at least the agreed critical assets) to move from reactive maintenance to predictive maintenance. The plan should include:
- A descriptive title for each maintenance task to be performed
- A frequency assigned for performing of each task
- Estimated time and cost to perform the task
- Define what maintenance capacity, organization, skills, staff, equipment, etc, is required to carry out properly the proposed maintenance plan.
- Provide training and capacity building for staff on the asset management Policy and the assets management system
- Test run the system together with the staff of RVSG for an agreed period of time enough to transfer adequate knowledge.
Specific Data to be captured for each individual asset will be in-line with the RVSG’s asset register and include the following;
- Location of the asset
- Asset name
- Asset description
- Asset Class
- Date of purchase
- Maintenance schedule
- History of repairs
- Asset Owner department, unit or (and ) Agency
- Associated Cost
- Renewal Expectation
- Asset Associated Risk
Categories of Assets to be Included in the Asset Management System
The Asset management System will capture the following classes of RVSG’s Assets;
- Land and Building – General
- Infrastructure General
- Plant and Machinery
- Transportation Equipment General
- Office Equipment General
- Furniture and Fittings
- Service Concession Assets (PPP) general
- Leased Assets
- Specialized Assets General
- Asset Under Construction
- Investment Property Land and Building General
- Intangible Assets
SUBMISSION OF EXPRESSION OF INTERESTS (EOIs)
The Rivers State Employment and Expenditure for Results Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.
Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The shortlisting criteria are (i) evidence showing the fields of specialty of the firm (consultant’s profile/brochures) (ii) evidence showing that the firm is a legal entity (certificate of registration), (iii) evidence of registration with relevant authorities and professional bodies. (iv) Evidence showing the technical and managerial capabilities of the firm in the field of assignment. (v) experience of working in a similar geographical region, (vi) Description of similar assignments, (vi) availability of appropriate skills among staff, and availability of essential technology etc.).
For each previous project performed, the consultant shall provide the name and contact address of the client (office & e-mail address, and telephone number), date(s) of execution, name(s) of lead and associate firms, contract amount and financing sources.
The attention of interested Consultants (firm) is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [July 2014] (“Consultant Guidelines”) setting forth the World Bank’s policy on conflict of interest.
Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.
A Consultant will be selected in accordance with the Consultant Qualification Selection method set out in the Consultant Guidelines.
Further information can be obtained at the address below during office hours (10.00 am to 16.00 pm Monday through Friday).
Expressions of interest must be delivered in a written form to the address below (in person, or by e-mail) by July 8, 2019.
Rivers State Employment and Expenditure for Results Project
Attn: The Project Coordinator
State Project Coordinating Unit (SPCU)
10 Odi Street, Old GRA
Port Harcourt. Rivers State
Tel: +234 (0) 8110573431